Expenses

Who uses this: owner or manager.

Record your studio's costs to track spending and build the income statement (P&L).

Step by step

1. Menu Financials → Expenses.
2. Click New expense.
3. Fill in:
   • Unit
   • Cost type — Fixed (rent, salaries) or Variable (supplies, commissions)
   • Category — rent, utilities, supplies, payroll, marketing, etc.
   • Description — what was paid
   • Amount
   • Date — when the expense occurred
4. Optional: notes.
5. Save.

Filter expenses

Use the filters at the top:

• By unit
• By type or category
• By period (start and end date)
• Search by description

Edit or delete

In the list, use Edit or Delete on each row. Confirm before removing — the action is permanent.

Relation to the P&L

Expenses entered here are included in the P&L report calculation, along with revenue from paid service orders.

Tip

Record expenses weekly to avoid a backlog at the end of the month. Rent and payroll are fixed costs; supplies and marketing are usually variable.